Contact us for more information 719-659-6344
Contact us for more information 719-659-6344
Good Morning Providers: 8/9/2022
A quick refresh on Visit Notes.
Visit Notes are a state requirement for every shift, they must be comprehensive and complete to be approved for payroll. They also must meet the criteria in the Visit Notes SOP, have details about your shift, learning moments, how you tried to meet goals (Especially for CYM shifts , Community Connector, and Supported Community Connector), and give us a comprehensive look at the interaction you had with the person you were supporting during that shift.
If you are a new provider and need some help please reach out to Calista, Jessica, or Tiffany to help with this process.
Many times one of us will reach out to you to amend your notes. Below is the link to do this.
https://forms.office.com/Pages/ResponsePage.aspx...
You may also find the Visit Note Standard Operating Procedure here for review
https://pikespeakrespiteservices.com/policies-and-procedures
Shifts with incomplete or visit notes that do not meet the criteria Will NOT be approved for payroll until they are fixed and updated to meet standards. Please reach out to us if you need help or explanation.
Thank you so much for all you do and have a wonderful day.
PPRS Admin Team
Good Afternoon All,
Just to let you know, you will see two new boxes at the bottom of your shift submissions. They are required fields by the signature block to identify who the person signing is.
Please let me know if you have any questions and Thank you! 3-23-2022
The Time Sheets and Visit Notes Standard Operating Procedures have been updated effective immediately, current Staff, please read through the and fill out the form as Received and Understanding, if you have any questions please contact Tiffany Hutson at 719-502-1444
Both Forms are located in the Direct Support Provider Training, PPRS SOP's, and the main page of the Staff Portal
https://pikespeakrespiteservices.com/training-page-1-1-2022
https://pikespeakrespiteservices.com/sop-page
The Visit Note Correction/Addition Form is located here:
To Apply for a Direct Support Provider Position please Click the link below:
https://pikes-peak-respite-services.prismhr-hire.com/
Notice: 9/13/2021 9:21 am Good Monday Morning!!!
Just a few things to remember for the coming week. Due to an update on our system All Shifts and Visit Notes MUST be entered at the Time of Service Effective Immediately.
It is the responsibility of the Provider to NOT work more hours than are allotted for a Person Supported in a month. The countdown of hours is on the shift tab as the shifts are being entered. Also you may view any hours submitted in the Submitted Shifts tab.
Please let me know if you have any questions, Tiffany 719-502-1444
For any IT related issues to the Staff Portal please contact:
The PPRS IT Team on the Help Questions button below.
All Staff - All Time Shifts and Visit Notes are due Every Sunday by 11:59 pm
November 12, 2021
The Electronic Visit Verification implementation by the State of Colorado has been a learning curve and stressful on us all. It has been a bit over a year since the new requirements have been in effect from the State of Colorado, and 9 months since PPRS rolled out our Data Management System (D.O.R.Y). In many ways both systems have made work life easier, at the same time in many ways it has been incredibly frustrating for us all. Nevertheless, it is time to accept that these things must be done, entered correctly, and in a timely manner. There will always be mistakes, loss of service, and forgetful moments from you as well as the administrative staff at PPRS, but the level we have been working as a team to make sure everyone is where they need to be by weekly deadlines is no longer possible.
On January 1st, 2022, the administrative staff will no longer be contacting providers that did not enter shifts, get signatures, or fix wrong entries. As a provider when you log into D.O.R.Y. you can see whether your shifts are in “submitted” status or “approved”. We as an administrative staff try our best to have all shifts approved by Wednesday morning, if you see they are not in an approved status by Wednesday mornings please check and make sure all requirements for shift approval have been met. (EVV is submitted, signatures are correct and signed by the parent or guardian not yourself, EVV status, and visit notes have been entered)
Also, for the last year we have been entering EVV shifts for providers when they are missed. As of January 1, 2022, that will no longer be possible. If for any reason you miss entering shifts that are not a quick fix for the admin staff, you will need to schedule a time to come into the office to correct these shifts. As always communication is key with missed or wrong shifts in SANDATA. If you miss a clock in or clock out time, do not have service to clock in or out of Sandata, or just forget- please message us as soon as possible. Failure to do so can result in a delay in pay.
Thank you, Beverly Seemann
Beverly Seemann CEO - 719-659-6344 cmbev@hotmail.com
Joshua Shipman CFO - 719-761-8472 Jshipman.pprs@outlook.com
Tiffany Hutson COO - 719-502-1444 tiffanyhpprs@gmail.com
Jessica Gervasi, Field Manager & CPR 719-800-3190 jesgppr@gmail.com
Brett Seeman, Billing Specialist/Office Manager 719-205-4862 brettseemann.pprs@outlook.com Jodi Ballard, Agency Efficiency Manager 719-639-4318 jodiballard.pprs@outlook.com
Janell Lajoie HFW Facilitator 719-205-9171 lajoiejanell.pprs@gmail.com
Claire Williams HFW Facilitator 719-205-4800 clairewilliamspprs@outlook.com
Samantha Tennyson, HFW Facilitator 719-639-3555 Stennyson.pprs@outlook.com
Calista Hamilton EVV/Billing Specialist 719-200-7504 calistah.pprs@gmail.com
Jaime McCament Compliance 719-205-8840 jaime.mccament.pprs@gmail.com
Kristina Bilyeu, Administrative Assistant kbilyeu.pprs@outlook.com
Copyright © 2018- 2021 Pikes Peak Respite Services - All Rights Reserved.
Privacy Policy of www.pikespeakrespiteservices.com
Effective date: November 06, 2018
Pikes Peak Respite services ("us", "we", or "our") operates the www.pikespeakrespiteservices.com website (the "Service").
This page informs you of our policies regarding the collection, use, and disclosure of personal data when you use our Service and the choices you have associated with that data. Our Privacy Policy for Pikes Peak Respite services is managed through Free Privacy Policy.
We use your data to provide and improve the Service. By using the Service, you agree to the collection and use of information in accordance with this policy. Unless otherwise defined in this Privacy Policy, terms used in this Privacy Policy have the same meanings as in our Terms and Conditions, accessible from www.pikespeakrespiteservices.com
Information Collection And Use
We collect several different types of information for various purposes to provide and improve our Service to you.
Types of Data Collected
Personal Data
While using our Service, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you ("Personal Data"). Personally identifiable information may include, but is not limited to:
Usage Data
We may also collect information how the Service is accessed and used ("Usage Data"). This Usage Data may include information such as your computer's Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our Service that you visit, the time and date of your visit, the time spent on those pages, unique device identifiers and other diagnostic data.
Tracking & Cookies Data
We use cookies and similar tracking technologies to track the activity on our Service and hold certain information.
Cookies are files with small amount of data which may include an anonymous unique identifier. Cookies are sent to your browser from a website and stored on your device. Tracking technologies also used are beacons, tags, and scripts to collect and track information and to improve and analyze our Service.
You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Service.
Examples of Cookies we use:
Use of Data
Pikes Peak Respite services uses the collected data for various purposes:
Transfer Of Data
Your information, including Personal Data, may be transferred to — and maintained on — computers located outside of your state, province, country or other governmental jurisdiction where the data protection laws may differ than those from your jurisdiction.
If you are located outside United States and choose to provide information to us, please note that we transfer the data, including Personal Data, to United States and process it there.
Your consent to this Privacy Policy followed by your submission of such information represents your agreement to that transfer.
Pikes Peak Respite services will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy and no transfer of your Personal Data will take place to an organization or a country unless there are adequate controls in place including the security of your data and other personal information.
Disclosure Of Data
Legal Requirements
Pikes Peak Respite services may disclose your Personal Data in the good faith belief that such action is necessary to:
Security Of Data
The security of your data is important to us, but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your Personal Data, we cannot guarantee its absolute security.
Service Providers
We may employ third party companies and individuals to facilitate our Service ("Service Providers"), to provide the Service on our behalf, to perform Service-related services or to assist us in analyzing how our Service is used.
These third parties have access to your Personal Data only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose.
Links To Other Sites
Our Service may contain links to other sites that are not operated by us. If you click on a third party link, you will be directed to that third party's site. We strongly advise you to review the Privacy Policy of every site you visit.
We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.
Children's Privacy
Our Service does not address anyone under the age of 18 ("Children").
We do not knowingly collect personally identifiable information from anyone under the age of 18. If you are a parent or guardian and you are aware that your Children has provided us with Personal Data, please contact us. If we become aware that we have collected Personal Data from children without verification of parental consent, we take steps to remove that information from our servers.
Changes To This Privacy Policy
We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page.
We will let you know via email and/or a prominent notice on our Service, prior to the change becoming effective and update the "effective date" at the top of this Privacy Policy.
You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.
Contact Us
If you have any questions about this Privacy Policy, please contact us:
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