Good Morning Providers: 8/9/2022
A quick refresh on Visit Notes.
Visit Notes are a state requirement for every shift, they must be comprehensive and complete to be approved for payroll. They also must meet the criteria in the Visit Notes SOP, have details about your shift, learning moments, how you tried to meet goals (Especially for CYM shifts , Community Connector, and Supported Community Connector), and give us a comprehensive look at the interaction you had with the person you were supporting during that shift.
If you are a new provider and need some help please reach out to Calista, Jessica, or Tiffany to help with this process.
Many times one of us will reach out to you to amend your notes. Below is the link to do this.
You may also find the Visit Note Standard Operating Procedure here for review
Shifts with incomplete or visit notes that do not meet the criteria Will NOT be approved for payroll until they are fixed and updated to meet standards. Please reach out to us if you need help or explanation.
Thank you so much for all you do and have a wonderful day.
PPRS Admin Team
Good Afternoon All,
Just to let you know, you will see two new boxes at the bottom of your shift submissions. They are required fields by the signature block to identify who the person signing is.
Please let me know if you have any questions and Thank you! 3-23-2022
The Time Sheets and Visit Notes Standard Operating Procedures have been updated effective immediately, current Staff, please read through the and fill out the form as Received and Understanding, if you have any questions please contact Tiffany Hutson at 719-502-1444
Both Forms are located in the Direct Support Provider Training, PPRS SOP's, and the main page of the Staff Portal
The Visit Note Correction/Addition Form is located here:
To Apply for a Direct Support Provider Position please Click the link below:
Notice: 9/13/2021 9:21 am Good Monday Morning!!!
Just a few things to remember for the coming week. Due to an update on our system All Shifts and Visit Notes MUST be entered at the Time of Service Effective Immediately.
It is the responsibility of the Provider to NOT work more hours than are allotted for a Person Supported in a month. The countdown of hours is on the shift tab as the shifts are being entered. Also you may view any hours submitted in the Submitted Shifts tab.
Please let me know if you have any questions, Tiffany 719-502-1444
For any IT related issues to the Staff Portal please contact:
The PPRS IT Team on the Help Questions button below.
All Staff - All Time Shifts and Visit Notes are due Every Sunday by 11:59 pm
November 12, 2021
The Electronic Visit Verification implementation by the State of Colorado has been a learning curve and stressful on us all. It has been a bit over a year since the new requirements have been in effect from the State of Colorado, and 9 months since PPRS rolled out our Data Management System (D.O.R.Y). In many ways both systems have made work life easier, at the same time in many ways it has been incredibly frustrating for us all. Nevertheless, it is time to accept that these things must be done, entered correctly, and in a timely manner. There will always be mistakes, loss of service, and forgetful moments from you as well as the administrative staff at PPRS, but the level we have been working as a team to make sure everyone is where they need to be by weekly deadlines is no longer possible.
On January 1st, 2022, the administrative staff will no longer be contacting providers that did not enter shifts, get signatures, or fix wrong entries. As a provider when you log into D.O.R.Y. you can see whether your shifts are in “submitted” status or “approved”. We as an administrative staff try our best to have all shifts approved by Wednesday morning, if you see they are not in an approved status by Wednesday mornings please check and make sure all requirements for shift approval have been met. (EVV is submitted, signatures are correct and signed by the parent or guardian not yourself, EVV status, and visit notes have been entered)
Also, for the last year we have been entering EVV shifts for providers when they are missed. As of January 1, 2022, that will no longer be possible. If for any reason you miss entering shifts that are not a quick fix for the admin staff, you will need to schedule a time to come into the office to correct these shifts. As always communication is key with missed or wrong shifts in SANDATA. If you miss a clock in or clock out time, do not have service to clock in or out of Sandata, or just forget- please message us as soon as possible. Failure to do so can result in a delay in pay.
Thank you, Beverly Seemann
Beverly Seemann CEO - 719-659-6344 firstname.lastname@example.org
Joshua Shipman CFO - 719-761-8472 Jshipman.email@example.com
Tiffany Hutson COO - 719-502-1444 firstname.lastname@example.org
Jessica Gervasi, Field Manager & CPR 719-800-3190 email@example.com
Brett Seeman, Billing Specialist/Office Manager 719-205-4862 firstname.lastname@example.org Jodi Ballard, Agency Efficiency Manager 719-639-4318 email@example.com
Janell Lajoie HFW Facilitator 719-205-9171 firstname.lastname@example.org
Claire Williams HFW Facilitator 719-205-4800 email@example.com
Samantha Tennyson, HFW Facilitator 719-639-3555 Stennyson.firstname.lastname@example.org
Calista Hamilton EVV/Billing Specialist 719-200-7504 email@example.com
Jaime McCament Compliance 719-205-8840 firstname.lastname@example.org
Kristina Bilyeu, Administrative Assistant email@example.com